ER Exposure™ Diagnostic Privacy Notice
An Examined Life Ltd
Last updated: 26 October 2026.
- About this Privacy Notice
An Examined Life Ltd is committed to protecting the privacy and confidentiality of individuals participating in the ER Exposure™ Diagnostic.
This notice explains how we collect, use, protect, retain and delete information provided through the diagnostic, including how technology supports our analysis.
It applies specifically to the ER Exposure™ Diagnostic and should be read alongside our general website privacy policy.
- Who we are
ER Exposure™ is developed and operated by An Examined Life Ltd, a UK-based HR consultancy.
An Examined Life Ltd is responsible for determining how participant information is processed for the administration of the diagnostic and preparation of organisational findings.
Data protection enquiries: info@anexaminedlife.co.uk
Registered business address: 1339 High Rd, London N20 9HR
- Purpose of the diagnostic
ER Exposure™ is an organisational diagnostic designed to identify conditions that may contribute to Employee Relations difficulties and highlight opportunities for organisational improvement.
Participating organisations select three suitably knowledgeable professionals from different areas of their business to complete the questionnaire independently.
The participating organisation is responsible for selecting its respondents, maintaining appropriate confidentiality around their selection and ensuring participation is voluntary.
Respondents are not required to know who else is participating.
Their responses are analysed collectively to produce one confidential Executive Report™ describing organisational strengths, potential areas of ER exposure and priorities for leadership attention.
The diagnostic does not assess individual employee performance or make employment decisions about respondents.
- What information we collect
We may collect:
- Name and email address provided during registration.
- Professional role category and job title.
- Approximate organisation size.
- Responses to the 43 diagnostic questions.
- Technical information associated with questionnaire submission and completion.
- Acknowledgement of voluntary participation and the privacy information.
Participants are not asked to identify individual employees or disclose confidential employee case information.
- How we use your information
We use information to:
- Register and administer participation.
- Record questionnaire responses.
- Combine responses from professionals within the same organisation.
- Analyse organisational conditions and identify relevant patterns.
- Prepare and securely deliver a confidential Executive Report™.
- Respond to participant enquiries and data protection requests.
- Evaluate the reliability and operation of the diagnostic during controlled pilot testing.
Individual questionnaire responses are not provided to the participating organisation.
- Our lawful basis for processing
We rely on legitimate interests under Article 6(1)(f) of the UK General Data Protection Regulation for administering the voluntary diagnostic, analysing organisational responses and preparing the Executive Report™.
Our legitimate interests include developing and providing an organisational assessment service that supports informed leadership decisions and organisational improvement.
We limit the information collected, restrict access to individual responses, apply confidentiality safeguards and provide respondents with information about how their data is used.
Participation is voluntary. Respondents acknowledge the participation and privacy information before completing the questionnaire.
This acknowledgement does not constitute consent to receive marketing communications.
- How ScoreApp protects your information
The diagnostic is administered through ScoreApp, a third-party questionnaire platform.
ScoreApp collects and stores registration information and questionnaire submissions on behalf of An Examined Life Ltd.
ScoreApp has confirmed that its production database is hosted in Ireland and that it applies security measures including encryption and access controls.
An Examined Life Ltd restricts access to respondent information to authorised purposes connected with diagnostic administration and reporting.
- Use of AI-assisted analysis
An Examined Life Ltd uses AI-assisted technology to support the analysis of questionnaire responses and preparation of organisational findings.
Our configured ScoreApp connection restricts the information shared with the AI system.
The connection excludes participant names, email addresses, job titles and other free-text information.
The information transmitted includes multiple-choice questionnaire responses, relevant organisational context and internal submission identifiers.
Although direct contact identifiers are excluded, this information is handled as potentially identifiable data and protected accordingly.
The diagnostic uses a structured, evidence-based methodology. Findings are professionally reviewed before the Executive Report™ is delivered.
AI-assisted analysis is not used to make solely automated employment decisions about individual respondents.
- Confidentiality and reporting
Each respondent completes the questionnaire independently.
The participating organisation is responsible for maintaining appropriate confidentiality around its selection of respondents.
An Examined Life Ltd combines the responses to prepare one organisational Executive Report™.
The report presents consolidated organisational findings and does not intentionally attribute questionnaire responses to individual participants.
Individual questionnaire submissions are not shared with the participating organisation.
Because organisational context can sometimes make information recognisable, absolute anonymity cannot be guaranteed in every circumstance. We minimise this possibility through our reporting approach and confidentiality safeguards.
The Executive Report™ is delivered securely to the organisation’s nominated contact.
- Who may receive information
Information may be processed by:
- An Examined Life Ltd, for diagnostic administration, analysis and reporting.
- ScoreApp, as the questionnaire platform.
- Our AI technology provider, for the limited diagnostic information transmitted through the configured connection.
- Authorised service providers supporting secure storage and communication.
The participating organisation receives the consolidated Executive Report™, not individual respondent records.
We do not sell participant information or use diagnostic participation as permission to send marketing communications.
- International data processing
ScoreApp has confirmed that its production database is hosted in Ireland. ScoreApp may also use service providers in other locations, subject to its applicable data protection arrangements.
An Examined Life Ltd uses OpenAI’s ChatGPT Business service to assist with analysis of pseudonymised diagnostic responses and preparation of organisational reports. Depending on the applicable service arrangements, this processing may involve personal information being processed outside the United Kingdom. We do not assume that all processing takes place exclusively in the UK or European Union.
OpenAI provides data-processing terms for its business services, including contractual provisions addressing international transfers. Where UK personal information is transferred internationally, An Examined Life Ltd will assess and apply appropriate safeguards under UK data protection law, including relevant adequacy arrangements or approved contractual transfer mechanisms where required.
The information shared for AI-assisted analysis is limited as described in Section 8. An Examined Life Ltd remains responsible for overseeing the processing of participant information and reviewing the suitability of its service providers.
- How long we retain information
An Examined Life Ltd retains questionnaire responses, associated registration information, working analysis and its copy of the final Executive Report™ for no longer than 90 days following delivery of the report, unless a longer period is legally required or necessary to address an outstanding matter.
At the end of this period, we arrange deletion of the relevant information from our working systems and ScoreApp, subject to applicable technical retention arrangements.
ScoreApp has advised that deleted information may remain in its backups for up to a further 30 days.
Information deleted from ChatGPT Business is generally scheduled for permanent deletion within 30 days. Separately stored files may remain in backups for an additional period, subject to OpenAI’s applicable technical, security and legal retention arrangements.
Once the Executive Report™ has been delivered, the participating organisation is responsible for the secure storage, access and retention of its own copy in accordance with its information governance policies.
If an organisation requests a future comparison assessment after An Examined Life Ltd has deleted its copy, the organisation will need to provide its original Executive Report™. Any new assessment will be subject to the privacy arrangements applicable at that time.
- Your data protection rights
Subject to the applicable law and circumstances, participants may have the right to:
- Request access to their personal information.
- Ask for inaccurate information to be corrected.
- Request deletion of their information.
- Request restrictions on certain processing.
- Object to processing in applicable circumstances.
- Request data portability where applicable.
- Complain to the Information Commissioner’s Office (ICO).
Requests can be made using the contact details provided in Section 2.
The ICO can be contacted at www.ico.org.uk.
- Voluntary participation
Participation in ER Exposure™ is voluntary.
Respondents are provided with participation and privacy information before beginning the questionnaire.
If a respondent does not wish to participate, they may decline to complete the diagnostic.
Participants may contact An Examined Life Ltd with questions about their information or the rights available to them.
- Changes to this notice
We may update this Privacy Notice to reflect changes in our technology, services or legal requirements.
The latest version will be available on the An Examined Life Ltd website, together with the date of its most recent update.